Getting started: ten steps, about ten minutes.
From sign-up to your first automatic game reminder. The same steps tick themselves off on the Getting Started card on your coach dashboard as you go.
Set up your program
Running a Free or Free (YMCA) program? Skip steps 4 and 5: there is no fee and nothing to collect.
Start your free trial
Sign up at hoophero.net with your name, email and program name. 14 days free, no credit card needed to start, then $1/month.
Where: hoophero.net → Start free trial
Pick your program type and season
Choose Paid, Free or Free (YMCA), and the season you are running. Pick your state, then your branch, for a YMCA program. You can change both later.
Where: Sign-up form, later Settings → Program Identity
Check your time zone
Game reminders go out the day before at 5 pm in your time zone, so make sure it is yours.
Where: Settings → Program Identity → Time Zone
Set your monthly fee
The fee per player that parents pay you. HoopHero only tracks it and takes nothing from it. Free programs skip this step.
Where: Settings → Program Identity
Tell parents how to pay you
Switch on the ways you accept money, such as Venmo, Zelle, Cash App or cash, so parents see your handles next to their balance. Free programs skip this step.
Where: Settings → How Parents Pay You
Add your gym
Save the gyms you play at once, with the address and a note for parents such as where to park, then pick them when you add a game.
Where: Settings → Venues
Add your first game or practice
Date, time, gym and opponent. Add a weekly practice once and it repeats. Parents see the schedule the moment they join.
Where: Schedule → Add
Publish your waiver
Start from the built-in participation waiver, edit it, and publish. Parents sign by typing their name, and the roster shows who has not.
Where: Settings → Waiver
Share your invite link
Copy your join link or program code and send it to your parents, or print the one-page parent handout for sign-up night.
Where: Player Sign-Up → Copy Link
Get your first family on the roster
Parents register with your code and add their own children. You can also enroll a family yourself at sign-up night. Then watch the first RSVPs come in, and the day before the game the first reminder goes out on its own.
Where: Player Sign-Up
What your parents do
Register with your code
Parents open your join link, create a free account and add their own children with jersey numbers, positions and an emergency contact.
Sign the waiver
If you published one, parents sign it by typing their name before their first game.
RSVP and get reminders
One tap per child for each game. Reminders arrive by email, as a notification on phones with the app installed, and by text for parents who check the box.
Parent accounts are always free. Parents can install HoopHero on their home screen from the browser, no app store needed.
Ready to set up your season?
14-day free trial, no credit card needed to start. Then $1/month for unlimited basketball programs, seasons, families, players and games. Cancel anytime.